Tips for Choosing the Right Corporate Event Venue
Updated: Apr 8
Casa Del Rey
When planning a corporate event, it’s essential to consider your audience, the space, and your event’s unique needs. When shopping for a venue for corporate events, there’s a lot to consider.
Some corporate event venues are built to accommodate different size groups and different event types. Here’s everything you should consider when choosing your corporate event venue.
Consider your budget. Your budget is the first obvious parameter for weeding out the venues that will or will not work for your event. Once you know your budget, ensure you know what’s included in each event space pricing package. Once you know your budget, the next step is determining the number of people you’ll have for your event. Be sure you have plenty of space for your event size and type. These two factors will be the major determinants of where you can host your event.
Think about accessibility and logistics. Another important factor to consider is the location of your event. Try to find out where your guests will be coming from and whether there’s a central location. Then, when shopping for a venue, make sure you ask about parking capacity (at a reasonable distance) and accessibility for guests with special needs. If your space isn’t accessible for all bodies, doesn’t have enough parking space, or isn’t accessible to public transit, you run the risk of excluding people who you want to be present, and on time, at your event.
Find out what’s included. Event packages vary from venue to venue. When you find an event space that you think could be a good fit, find out if it really fits your budget. Is food included in the price, or is it a separate charge? How many hours are included in the rental, and can you purchase more time for your event? Are drinks included? Decorating? Staff? Will there be a sales tax on these services or items? Be sure to get the details before booking a space.
Ask what the restrictions are. Similarly, find out what’s not included in your event venue package. That also includes restrictions. Many event venues will not allow parties to bring outside food or beverages, or work with outside vendors. If you need special food accommodations, be sure to ask. If you plan to set up your own audio or visual equipment, bring in a DJ, podium, or speaking stage, or decorate the event room, these are all things you should clear with the venue first. Many venues have restrictions for safety or the integrity of their existing vendor contracts, so make sure there won’t be a conflict before you assume.
Make sure the space aligns with your brand. Remember, this space will be a reflection of your company, not just you as a host. Make sure the venue’s operations are in alignment with your brand values. For example, are they using sustainable practices? Are they accessible to all types of people? Will they allow you to post signage or decorate the space in accordance with your brand identity? These factors can be very important for putting your best foot forward as a company.
Ask to tour the space. This is especially important if your space doesn’t offer an abundance of great photos on its website. Don’t take their word for it; ask for a tour! This can help you visualize the space and decide whether it can accommodate the corporate event you have in mind. If you’re offering a training session, does it have enough outlets? Is there a projector available or the space to set one up? How are the acoustics of the space? You might not be able to discern these things without touring the space.
Browse food and beverage packages. Your event venue should also offer a range of delicious menu options that can accommodate all tastes and dietary restrictions. Make sure the venue you choose has options for meal packages or catering, and be aware of what they include. Sometimes, beverages are charged separately, or venues offer a cash bar only for your event. Be sure you know and are comfortable with their food and beverage options before you book.
Check the reviews. Don’t just take the word of the venue manager or their website. Do your homework when comparing event spaces, and consider what the community has to say. There might be factors you haven’t considered that reviews will reveal to you. For example, if the event is inflexible about the number of guests, employs rude or inadequate service staff, or isn’t accessible to everyone, you’ll see that in their reviews.
Consider the amenities. Amenities are key! Some venues will offer just that: the venue and little else. Look for venues that will accommodate your colleagues and their guests with additional outdoor space, plenty of parking options, clean, accessible restrooms, and anything you anticipate your guests might need to feel comfortable.
Set your standards for staffing. Not all event spaces are equal when it comes to staffing. When pricing venue options, be sure to ask what kind of support staff will be included in the venue price. Some venues are head and shoulders above the rest when it comes to service staff like servers, bartenders, valet workers, and coat check. Ensure you’re getting the professional attention you need when deciding on your corporate event venue.
Searching for corporate event venues in NJ?
Casa Del Rey offers multiple event rooms to accommodate your party of 30 to 300 at your next corporate event. Our world-class menu and professional staffing will help your evening run smoothly and create an unforgettable experience for your guests. Whether you’re holding a training meeting, hosting a black-tie fundraiser, or celebrating a company milestone, trust us to facilitate a successful event.